Privacy Policy

Last changed: 25 November 2025

Rundown Club LLC, a New York limited liability company ("we," "us," or "our"), operates this newsletter service. This Privacy Policy explains how we collect, use, and protect your personal information.

Geographic restrictions

This service is not available to residents of the European Union or European Economic Area. We do not knowingly collect personal information from EU/EEA residents. If you are located in the EU/EEA, please do not subscribe to our service.

Information we collect

Information you provide

• Email address: When you subscribe to our newsletter
• Comments: When you comment on articles
• Votes: When you upvote or downvote polls
• Profile information: Optional information you provide to personalize your experience

Information we collect automatically

• Article views: When you click through to read articles
• Email engagement: When you open emails or click links
• Reading patterns: Which articles you interact with
• Geolocation data: Approximate location based on IP address (city/region level)
• Device and browser information: Basic technical information for analytics
• Cookies and local storage: Session identifiers and preference storage

How we use your information

• Deliver daily email digests
• Display your comments and votes on articles
• Improve article selection and curation quality
• Send occasional product updates or announcements
• Track engagement metrics in aggregate
• Prevent spam and abuse
• Comply with legal obligations

Automated decision-making

We use automated systems and artificial intelligence to make decisions about:

• Content selection: Which articles and posts appear in your newsletter is determined entirely by AI algorithms based on relevance scores, quality metrics, and engagement patterns
• Content ordering: The order and prominence of content in each issue is determined by AI ranking
• Personalization: Future features may use AI to customize content selection based on your reading patterns

These automated decisions affect what content you see but do not have legal or similarly significant effects. You can opt out of the Service entirely by unsubscribing at any time.

Third-party service providers

We use the following third-party services to operate our newsletter. Each has its own privacy policy governing how they process data:

Essential service providers

• Google Cloud Firestore: Database and data storage Privacy Policy
• MailerLite: Email delivery service Privacy Policy
• Upstash: Analytics and engagement tracking Privacy Policy
• Ably: Real-time updates and notifications Privacy Policy
• ipapi.com: Geolocation services (IP to location lookup) Privacy Policy
• Google Gemini API: AI analysis of publicly available news articles (not your personal data) Privacy Policy
• Google Analytics 4: Website and engagement analytics Privacy Policy | Opt-out
• Google reCAPTCHA v3: Spam and bot protection for subscription forms Privacy Policy | Terms

AI processing

We use AI to analyze publicly available news articles and community posts for content curation.

What we process with AI

• Article data
• Publisher metadata (tags, categories, entities)
• Public posts from community platforms (Reddit)

What we don't process with AI

• Your personal information (email, profile data)
• Your email content
• Your private comments (AI moderation uses pattern matching only)

Your control: We do not use your personal data to train AI models. Article text sent to AI providers is not associated with your identity. You can opt out by unsubscribing.

Information sharing

We do not sell your personal information. We share information only in these limited circumstances:

With your explicit consent

• Sponsor lead generation: If you explicitly opt-in to share your information with sponsors or partners (e.g., by filling out a lead generation form), we will share only the information you provide in that form with the specified sponsor. This is always optional and requires your affirmative action.
• Your control: You can always choose not to participate in sponsor offers. Declining will not affect your newsletter subscription.

Without your consent (limited circumstances)

• Service providers: The third-party services listed above, necessary to operate the newsletter (these providers are contractually obligated to protect your data and use it only for providing services to us)
• Legal requirements: When required by law, subpoena, court order, or legal process
• Protection of rights: To protect our rights, property, or safety, or that of our users or the public
• Business transfers: In connection with a merger, acquisition, or sale of assets (with notice to affected users)

California residents: We do not "sell" personal information as defined by CCPA. Opt-in sponsor lead sharing (described above) is not considered a "sale" under CCPA because it requires your explicit, affirmative consent for each instance.

Cookies and tracking technologies

We use cookies and similar technologies for:

• Essential cookies: Session management and authentication
• Analytics cookies: Measuring engagement and improving content selection
• Preference cookies: Remembering your settings

We do not use advertising cookies or third-party tracking cookies for ad targeting. You can control cookies through your browser settings, though some features may not work properly if cookies are disabled.

Data retention

• Subscribers: We retain your email address and other data you supply
• After unsubscribe: Your email is removed from active mailing lists immediately
• Comments and votes: May remain associated with an anonymized ID after account deletion
• Analytics data: Retained for up to 90 days, then aggregated or deleted
• Legal requirements: Some data may be retained longer if required by law or for legitimate business purposes

Data security

We implement industry-standard security measures to protect your information:

• Encrypted data transmission (HTTPS/TLS)
• Secure database storage with access controls
• Regular security audits and updates
• Limited employee access on a need-to-know basis

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

Your rights and choices

All users

• Unsubscribe: Click the unsubscribe link in any email
• Access your data: Request a copy of your personal data
• Delete your data: Request deletion of your personal information
• Correct your data: Update your email address or other information
• Opt-out of communications: Unsubscribe from marketing emails (you'll still receive essential service emails)

California residents (CCPA rights)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know: Request details about personal information we collect, use, and share
• Right to delete: Request deletion of your personal information (subject to certain exceptions)
• Right to opt-out of sale: We do not sell personal information
• Right to non-discrimination: We will not discriminate against you for exercising your rights

Do Not Sell My Personal Information: We do not sell personal information to third parties. We share data only with service providers as described in this policy.

To exercise your rights, contact us at: legal@rundownclub.com

We will verify your identity before processing requests and respond within 45 days.

Children's privacy

Our service is not directed to children under 13. We do not knowingly collect personal information from children under 13. If we learn we have collected information from a child under 13, we will delete it promptly. If you believe we have collected information from a child under 13, contact us at legal@rundownclub.com.

Data breach notification

In the event of a data breach that affects your personal information, we will notify you via email within 72 hours of discovering the breach, as required by applicable law. The notification will include:

• The nature of the breach
• The types of information affected
• Steps we are taking to address the breach
• Steps you can take to protect yourself

Changes to this policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. In that event, we will update the "Effective date" at the top of this policy and note a change in your newsletter. Your continued use of the service after changes constitutes acceptance of the updated policy.

Contact us

If you have questions about this privacy policy or wish to exercise your rights, contact us at:

Rundown Club LLC
legal@rundownclub.com